I wish someone else could handle shift scheduling...
Keeping track of all the rules and conditions to build a shift is not a job just anyone can do.
I want to accommodate everyone's preferences, but...
Staff preferences vary widely. Even spending hours on it, you can't satisfy them all.
A sudden absence means starting over from scratch...
Just one person missing means reworking the entire schedule. Manual adjustments can't keep up.
Shiftra solves your problems
Handles complex workplace rules.
"Keep A and B on different shifts." "Always have a manager on duty." Just type it in plain English. Shiftra's conversational AI understands your words and proposes the optimal schedule.
Fits seamlessly into your existing workflow.
Export directly to your existing Excel templates. Direct Excel output integrates smoothly with your current processes.
Near-final quality, minimal edits needed.
96%+ accuracy, reducing scheduling time from 40 hours to 10 minutes. AI generates production-ready shifts.
Built for industry-specific rules and regulations.
From childcare staffing ratios to healthcare consecutive-shift limits and retail peak-hour scheduling — AI understands industry rules.
From collecting preferences to approval — fully automated.
Collect preferences via LINE, email, or QR code. Automatic reminders are sent too. Boost submission rates and operational efficiency.
Time slots and durations, optimized by AI.
Supports morning/evening shifts and 30-minute interval adjustments. AI precisely assembles every detail.
Leave it to me!
Create shifts with just words
AI reads your words, extracts conditions and preferences, and auto-generates the optimal schedule.
1
Input
"A is off on Sundays." "B and C on separate shifts." Just describe it in plain language.
2
AI Analysis
AI automatically understands context — preferences, compatibility, and special considerations — and converts them into scheduling rules.
3
Auto-Generate
The AI agent, armed with your rules, automatically generates the shift schedule.
4
Output
View results in an easy-to-read format. Fine-tune as needed.
Here are common questions about Shiftra. We hope they help with your decision.
Q
Staff rarely submit their shift preferences on time, and chasing them is exhausting. Can Shiftra make collecting preferences easier?
A
Yes. You can send request notifications via multiple channels — LINE, email, and QR code. Staff submit through a dedicated form on their phone or PC, and submissions appear in real time. Automatic reminders are sent to late submitters, eliminating the need for manual follow-ups and data re-entry.
Q
We have unique rules like "always pair a veteran with a newcomer." Can the AI handle our custom workplace rules?
A
Yes. You can input rules in natural language. Register phrases like "A and B should never be on the same shift" or "Always schedule a manager or assistant manager" — the AI automatically complies. Numerical rules like consecutive shift limits and mandatory rest periods can also be configured.
Q
When someone calls in sick, finding a replacement and reworking the schedule is a nightmare. Can Shiftra quickly suggest alternatives?
A
Yes. The SOS feature lets the AI instantly propose alternative shift plans. It can also send mass replacement requests to qualified staff on your backup list. Staff can submit swap requests too, enabling quick coverage from both sides.
Q
I've heard auto-scheduling tools only produce rough drafts that still need heavy editing. Does it really save time?
A
Yes. Shiftra generates highly accurate shift plans that account for detailed workplace rules, significantly reducing manual edits. Some companies have cut monthly scheduling from 40 hours to just 3 hours. AI optimization also catches errors and gaps automatically.
Q
We want to prevent unauthorized changes to shift data. Is there an approval workflow?
A
Yes. New user additions require approval, and managers can review, approve, or reject them. Bulk approve/reject is supported, enabling role-based operational controls.
Q
Can we manage shifts across multiple locations?
A
Yes. Create multiple locations within one account, each with its own settings and staff. Copy existing location settings to quickly set up new ones. A dashboard provides a real-time overview of all locations.
Q
Can Shiftra integrate with existing attendance or HR tools?
A
Yes. Excel export allows integration with major attendance and ERP systems. We also offer external service integrations (e.g., Smaregi) and APIs for automation and data synchronization.
Q
Our industry has many complex regulations. Can Shiftra handle them?
A
Yes. Shiftra supports customizable terminology, rules, and skill definitions for hospitality, retail, food service, healthcare, and nursing industries. Set minimum qualified staff ratios, night shift limits, and consecutive work limits — and even customize screen labels to match industry conventions.
Let me explain!
Sign Up
Try free for 30 days — no credit card required.
1
Free Sign Up
Quick form submission
2
30-Day Free Trial
Experience the real product
3
Full Deployment
We recommend the best plan
Try it free!
Not for efficiency, but for people'sfreedom.
So you can spend more time on the work and people that matter.
Shiftra understands the voice of your workplace and supports a "people-first" way of working.
